The Active Hampshire web site is not set up to track, collect or distribute personal information about its visitors ("users").

Users can visit us and remain anonymous until they decide to record personal information. However our Web Page Service Provider(s) may log information such as the user’s IP address which is automatically recognized by the Web server.

We do not use cookies for collecting user information on this web site. However your browser must be set to allow the use of session cookies in order to use many of the facilities provided by this web site. We will not collect any information about your visit except that required for the system administration of the Web Server.

This privacy policy only covers the Active Hampshire web site at http://www.activehampshire.org.uk/ and does not relate to any other site that may be linked to from this web site.

There are a number of forms that are used on this site which enable you to send personal information to the Active Hampshire Committee. The contents of these forms are sent to elected officers of the Active Hampshire committee. The information you provide may be stored on a Web Server hosted by another company or organisation on behalf of Active Hampshire. For the purposes of the Data Protection Act, data collected in this way is registered to Active Hampshire as the data owners of this information.

Web sites linked to from this web site that are hosted by companies and organisations outside of Active Hampshire are called up into seperate browser windows for ease of identification.

Any email and form information from this site is sent in an un-encrypted form. If you are not happy with any aspect of our privacy policy then you should not complete and submit any forms on this web site.

How we will use this information
The committee will use this information to contact you about the Active Hampshire club and membership to the club. The club will keep this information for the purposes of the club, e.g. membership and for the safety and security of all members. We will use this information morally and fairly and we will keep the information secure. We will not keep your information longer than is reasonable for the operation of our club, to fulfil any of our legal obligations and for the safety and security of our members.

Disclosure of information to third parties
Personal information that has been volunteered to us is never passed on to third parties, except if release is required by law or is pertinent to judicial or governmental investigations or proceedings, or unless it is required as part of the operation of the Active Hampshire club.

If you have a question about your privacy in relation to this Web Site and the Active Hampshire club then please contact us at webmaster@activehampshire.org.uk.

Summary of terms

Browser
Used to locate and display Web pages via a software application.

Cookies
Unique number or message given to a web browser by a web server. The number or message is then stored by the browser on the user's PC in a text file called a cookie. Each time the browser requests a page from the server, this number or message is also sent to the web server.

A cookie that expires immediately the browser window is closed is called a session cookie and is created to maintain a secure connection between the user's browser and the web server. The session cookies created by the Agoria and ActivityForum systems used on this site are required in order to maintain a secure connection with your browser and not to store any personal information.

Other cookies may be used to identify users and personalise your visit by customising web pages for you; for example by welcoming you by name next time you visit the same site. A site using cookies for this purpose will usually invite you to provide personal information such as your name, e-mail address and other interests pertinent to the sites purpose.

IP (Internet Protocol)
All networks connected to the internet speak IP, the technical standard which allows data to be transmitted between two devices. TCP/IP (Transmission Control Protocol/Internet Protocol) is responsible for making sure messages get from one host to another and that the messages are understood.

IP address
If you are connected to the Internet you have one, for example it may look something like this 198.184.98.9

Web Server 
A computer that delivers (serves up) web pages to your computer.