| Type of Information |
Purposes |
Legal basis of processing |
| Member's name, address, telephone numbers, e-mail address(es). |
Managing the Member’s membership of the Club. Managing the club night hosting duty roster.
The Host contact details for IVC Events |
Performing the Club’s contract with the Member.
For the purposes of our legitimate interests in operating the Club. |
| Emergency contact details |
Contacting next of kin in the event of emergency. |
Protecting the Member’s vital interests and those of their dependants and / or next of kin |
| Date of birth / age related information |
Managing membership categories which are age related. |
Performing the Club’s contract with the Member. |
| Gender |
Provision of adequate facilities for members. |
For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender. |
|
Reporting information to the AIVC. |
For the purposes of the legitimate interests of the AIVC to satisfy diversity compliance required by law. |
| Photos and videos of Members |
Putting on the Club’s website and social media pages and using in press releases. |
Consent. We will seek the Member’s consent on their membership application form and each membership renewal form and the Member may withdraw their consent at any time by contacting us by e-mail or letter. |
| The Member’s name and e-mail address |
Creating and managing the Club's online Membership Directory. |
Consent. We will seek the Member’s consent on their membership application form and each membership renewal form. The Member may withdraw their consent at any time by contacting us by e-mail or letter to tell us that they no longer wish their details to appear in the Membership Directory. |
|
Login credentials to the clubs web site |
Performing the Club’s contract with the Member.
For the purposes of our legitimate interests in operating the Club. |
| Bank account details of the member for making payments to and receiving payment from the Club |
Managing the Member's membership of the Club, the provision of services and events. |
Performing the Club's contract with the Member. |
| The Member’s name and e-mail address, whilst a current member and for up to 3 years after ceasing to be a member of the Club |
Managing the Member’s membership of the Club, the provision of services and events. |
Performing the Club’s contract with the Member. |
| The Member’s name and e-mail address, whilst a current member and for up to 3 years after ceasing to be a member of the Club |
Passing to the AIVC for the AIVC levies and to conduct surveys of Members and former members of the Club. See paragraph 5.3 below. |
For the purposes of our legitimate interests in operating the Club and / or the legitimate interests of the AIVC in its capacity as the national body |
| Name, e-mail address and telephone number of each Club Officer |
Information published on Club’s website, in Club’s newsletter and other publications, in the Club’s marketing materials and made available to the AIVC, in each case as a point of contact at the Club |
For the purposes of our legitimate interests in operating and promoting the Club |
| Name, e-mail address and telephone number of each Club committee member |
Information published on Club’s website |
For the purposes of our legitimate interests in operating and promoting the Club |
| Employees and representatives of suppliers to the Club |
Entering into and managing arrangements with suppliers |
Entering into and performing contracts with suppliers |
COFFEE & CHAT EVENING